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Establishing the agenda. Tips on chairing the meeting. Encouraging participation at team meetings. Making robust decisions. Evaluating your current team meetings. How effective are your team meetings? Do your team meetings seem dull and tiring? Are you making the most of the time that is allocated to them? Do you hold team meetings at all? Many times I have come across managers of IT departments who have poor meeting habits with their teams. Either they hold very few team meetings and rely on e-mail and phone communication to pass on information to their team members; alternatively, the team meetings that they do hold are long and unproductive.

The first step to understanding better the roles that people play in teams is to understand best the role that you prefer to take. 39 3: Roles People Play in a Team Just because you have the word ‘manager’ in your title does not mean necessarily that your preference in a team is to be the chairperson or co-ordinator. We all have a preference regarding our role in a team, and this can be more than one role. If another member of the team displays the behaviours which seem most natural to us (our preferred team role), then we can potentially assume other roles in order to avoid clashing with this person.

Where is there duplication of roles and responsibilities in the team? · What is the team’s approach to conflict and disagreement? · Who is the best listener in the team? · What is the biggest challenge for the team in the next six months? · What would you like to improve in order for the team to work more effectively together? 34 2: The Stages of Team Development Activity to complete with your team A further activity to undertake in your team is to describe to them the four phases of team formation.

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